Submit a Paper to the Irish Medical Journal
Information for Authors Submitting an Article to the IMJ
All authors must carefully read the Instructions for Authors (see the link below) and format their article according to the IMJ standards. Also the IMJ Editorial Policies section must be read before submitting. Please download our Abstract cover page to attach to your submission.
*Due to new guidelines in the IMJ we must receive consent for all case report submissions which include images of a patient or any other identifiable information. - January 2019*
Please do not hesitate to contact Jennifer in the Editorial Office with any queries before submission at firstname.lastname@example.org or (01) 676 7273.
Once we receive an article, we send out an acknowledgement email with the article’s IMJ reference number.
The article will then be brought before the Editorial Board at the next meeting.
IMJ Review Process
We are a peer review journal. PLEASE NOTE: we do not send out every article for external peer review. Articles can be accepted or rejected without invitation to revise by the Editorial Board at the meetings.
The articles chosen for external peer review are sent to an expert referee. Authors are informed.
Once we receive the referee’s comments on the article, we contact the authors to let them know.
At the next Editorial meeting, the article and the referee comments are discussed. The Editorial Board then makes the decision to accept, reject or ask for revisions – depending on the recommendations of the expert referee. Authors are informed immediately of the decision.
The IMJ maintains the highest possible standards when critiquing the submitted articles that are sent to the editorial office. Authors are requested when submitting an article, to please include the contact details of 3 external potential reviewers. They cannot be attached to the study in any way, and must not be affiliated with the institutions of any author contributing to the paper. All authors are requested not to contact the referees regarding the peer review process at any time regarding their paper.
Once authors have incorporated all the changes required by the referee, the revised article must be emailed in a Word document (using single lined spacing and font Arial 11) to the Editorial Office at email@example.com.
It is then brought before the Editorial Board at the next meeting and the final decision will be made. Authors are then informed whether their article has been fully accepted or further changes need to be made.
We do not assign articles to an IMJ issue upon acceptance. Authors are informed when their article is being put into a particular issue as we send out galley proofs before publication.
Authors must reply to the galley proof within the time frame allotted. They must give either their approval of the article as it stands, or highlight any typographical changes that need to be made.
Once an article has been rejected by the Editorial Board it cannot be resubmitted at a future date.
Each author should have participated sufficiently in the work to take public responsibility for appropriate portions of the content. One or more authors should take responsibility for the integrity of the work as a whole, from inception to published article. All authors must complete, sign and submit an electronic Authorship Form. An email with links to the Authorship Form will be sent to authors for completion after manuscripts have been submitted.
IMJ Policy on Dual Publication:
We will not publish any article that has already been made available in any form of published media, either in print or online, at the time of submission . If your article is accepted for publication in another medium, you must contact us immediately so that we can withdraw the paper from consideration. Please forward any queries to the editorial office.
Role of the Corresponding Author
The corresponding author (or co-author designee) will serve on behalf of all co-authors as the primary correspondent with the editorial office during the submission and review process. If the manuscript is accepted, the corresponding author will review an edited manuscript and proof, make decisions regarding release of information in the manuscript to the news media, federal agencies, or both, and will be identified as the corresponding author in the published article.
Changes in Authorship
Authors should determine the order of authorship among themselves and should settle any disagreements before submitting their manuscript. Changes in authorship (i.e. order, addition, and deletion of authors) should be discussed and approved by all authors. Any requests for such changes in authorship after initial manuscript submission and before publication should be explained in writing to the editor in a letter or email from all authors.
Duplicate/Previous Publication or Submission
Manuscripts are considered with the understanding that they have not been published previously in print or electronic format and are not under consideration by another publication or electronic medium. Copies of related or possibly duplicative materials that have been previously published or are under consideration elsewhere must be provided at the time of manuscript submission.
The copyright of every article published in the Journal belongs to the IMJ.
After publication if an error comes to light due to IMJ error, an erratum will be published in the next issue to correct this. The Editorial Office sends out galley proofs to authors prior to publication. Any author error that is brought to our attention after publication, corrections are made at the journal’s discretion.