Submitting a Paper to the IMJ
Before submitting an paper:
All authors must carefully read the IMJ Submission Guidelines Document and format their paper according to the IMJ standards. The IMJ Editorial Policies section below must also be read before submitting a paper to the Editorial Office. Please download the Abstract Submission Form (below) to attach to your submission or you may submit one document which includes the information on the form and your manuscript. An IMJ Consent Form is also available (below) to be downloaded if required.
*Please note that an abstract is not required for the submission of an Editorial, Occasional Piece, Letter to the Editor, or Research Correspondence.
*A consent form is required when an paper contains identifiable images or descriptions. If no images of a patient or specific descriptions are used then the form is not required.
When the paper is ready to submit:
Once an paper is ready for submission it should be emailed in a Word document (using single lined spacing and font Calibri 11) to the Editorial Office at [email protected] This email address can also be used if you have any queries regarding the preparation of your submission. Alternatively you may contact the Editorial Office by phone on (01) 676 7273. An acknowledgement email will be sent with the paper’s IMJ reference number when the paper has been processed. The paper will then be brought before the Editorial Board at the next meeting.
Role of the Corresponding Author:
The corresponding author (or co-author designee) will serve on behalf of all co-authors as the primary correspondent with the editorial office during the submission and review process. If the manuscript is accepted, the corresponding author will review an edited manuscript and proof, make decisions regarding release of information in the manuscript to the news media, federal agencies, or both, and will be identified as the corresponding author in the published article.
Changes in Authorship:
Authors should determine the order of authorship among themselves and should settle any disagreements before submitting their manuscript. Changes in authorship (i.e. order, addition, and deletion of authors) should be discussed and approved by all authors. Any requests for such changes in authorship after initial manuscript submission and before publication should be explained in writing to the editor in a letter or email from all authors.
IMJ Peer Review Process:
The Irish Medical Journal is a peer reviewed journal. Please note that we do not send every paper for external peer review. Papers can be accepted or rejected without invitation to revise by the Editorial Board. The stages of the peer review process are as follows:
1. The papers chosen for external peer review are sent to an expert referee. Authors are informed that their paper has progressed to the review stage of the consideration process.
2. We contact authors once we receive the referee’s comments on the paper. It may take a number of attempts to find a reviewer to complete the report.
3. The paper and the referee comments are discussed at the following editorial meeting. The Editorial Board will make the decision to accept, reject or request that a revision be completed – depending on the recommendations of the expert referee. Authors are informed immediately of the decision.
Once authors have incorporated all the changes required by the referee, the revised paper must be emailed in a Word document (using single lined spacing and font Calibri 11) to the Editorial Office at [email protected].
It is then brought before the Editorial Board at the next meeting and the final decision will be made. Authors are then informed whether their paper has been fully accepted or further changes need to be made.
Authors are informed when their article has been assigned to a particular issue. We do not assign articles to an issue upon acceptance. You will contacted prior to publication to complete a final revision.
Authors must reply to the galleyproof by the deadline. They must give their approval for the article to be published without any further changes or they must highlight any typographical changes that need to be made.
Once an article has been rejected by the Editorial Board it cannot be resubmitted at a future date.
IMJ Policy on Dual Publication:
We will not publish any article that has already been made available in any form of published media, either in print or online, at the time of submission. If your article is accepted for publication in another medium, you must contact us immediately so that we can withdraw the paper from consideration. Please forward any queries to the editorial office.
Duplicate/Previous Publication or Submission:
Manuscripts are considered with the understanding that they have not been published previously in print or electronic format and are not under consideration by another publication or electronic medium. Copies of related or possibly duplicative materials that have been previously published or are under consideration elsewhere must be provided at the time of manuscript submission.
The copyright of every article published in the Journal belongs to the IMJ.
After publication if an error comes to light due to IMJ error, an erratum will be published in the next issue to correct this. The Editorial Office sends out galley proofs to authors prior to publication. Any author error that is brought to our attention after publication, corrections are made at the journal’s discretion.